Proforma Invoice Template
A proforma invoice template for showing a buyer the full cost before goods ship or work starts. It looks like an invoice but asks for no payment yet. Example amounts are illustrative — replace them with your own.
Also used as a pro forma invoice, proforma bill, preliminary invoice.
From
Bill to
Items
Custom fields
Add purchase order numbers, project references, or any extra detail that appears on the invoice.
Everything is saved automatically in your browser. Nothing leaves your device.
Invoice
| Invoice # | INV-001 |
| Issued | Oct 8, 2026 |
| Due | Oct 22, 2026 |
Billed to
| Description | Qty | Rate | Amount |
|---|
| Subtotal | $0.00 |
| Tax (0%) | $0.00 |
| Total due | $0.00 |
Notes
Payment due within 14 days. Thank you for your business!
Made with Invoala — free invoice generator · invoala.com
Create a free account to save invoices to your dashboard and email them to clients.
Free · No credit card required
When to use this template
Use it to confirm prices, quantities and terms ahead of a sale, to request an advance payment, or when a buyer or a customs office needs the figures up front.
Fields to include
- Your business name, address and contact details
- Invoice number, issue date and due date
- The words 'Proforma invoice' and a validity date
- Goods or services with quantities and prices
- Delivery terms and expected ship date
Sample proforma invoice: what the lines look like
- Product A, boxed (units)200 × $8.40 = $1,680.00
- Product B, boxed (units)120 × $12.75 = $1,530.00
- Export packing and freight to port1 × $460.00 = $460.00
- Example total before tax$3,670.00
Practical tips
- Give it its own number series so it is never confused with a real invoice.
- Say how long the prices hold: 'Valid for 30 days'.
- Issue the final invoice when the goods ship; the proforma is not a tax document.
Frequently asked questions
Is a proforma invoice a real invoice?
No. It is an advance statement of what the invoice will say. It is not recorded as a sale and normally carries no obligation to pay until a final invoice is issued.
Can I pay against a proforma invoice?
Yes. Many sellers ask for a deposit or full prepayment against one. The seller should still issue a final invoice once the sale happens.
Can I reuse this proforma invoice for my next job?
Yes. Change the client, the line items and the invoice number and download again. With a free account you can save clients and invoices so you don't retype them.
Create your own proforma invoice
The template above is already loaded — just fill in your details and download.
Create invoice