Progress Invoice Template
A progress invoice template for billing a long job in stages. Each invoice shows the contract total, what has been billed and what this stage adds. Example amounts are illustrative — replace them with your own.
Also used as a milestone invoice, stage payment invoice, interim invoice.
From
Bill to
Items
Custom fields
Add purchase order numbers, project references, or any extra detail that appears on the invoice.
Everything is saved automatically in your browser. Nothing leaves your device.
Invoice
| Invoice # | INV-001 |
| Issued | Oct 8, 2026 |
| Due | Oct 22, 2026 |
Billed to
| Description | Qty | Rate | Amount |
|---|
| Subtotal | $0.00 |
| Tax (0%) | $0.00 |
| Total due | $0.00 |
Notes
Payment due within 14 days. Thank you for your business!
Made with Invoala — free invoice generator · invoala.com
Create a free account to save invoices to your dashboard and email them to clients.
Free · No credit card required
When to use this template
Use it for projects that run for weeks or months, such as building work, software and design retainers, where waiting until the end would starve your cash flow.
Fields to include
- Your business name, address and contact details
- Invoice number, issue date and due date
- Contract total and percentage complete
- Amount billed on earlier invoices
- The milestone this invoice covers
Sample progress invoice: what the lines look like
- Stage 2 of 4: framing complete (25% of $48,000 contract)1 × $12,000.00 = $12,000.00
- Example total before tax$12,000.00
Practical tips
- Agree the stages and their value in the contract, not when you invoice.
- Name the milestone in words the client can verify on site.
- Keep a running tally in the notes: billed to date and balance to finish.
Frequently asked questions
What is progress invoicing?
Billing for a project in parts as the work advances, by milestone or by percentage complete, instead of in one invoice at the end.
What is retainage on a progress invoice?
A share, often 5% to 10%, that the client holds back from each stage and pays when the whole job is finished and accepted.
Can I add my logo and tax to this progress invoice?
Yes. Upload a logo, set a tax rate and a discount if you need them, and the totals update as you type. The PDF matches the preview.
Create your own progress invoice
The template above is already loaded — just fill in your details and download.
Create invoice