Guide
A step-by-step guide to creating professional invoices that get you paid faster. No jargon, no fluff — just the exact process.
Start with your name or business name, address, and contact information. This goes at the top of the invoice so your client knows exactly who to pay. If you have a logo, add it here — it makes your invoice look more professional and helps clients recognize your brand.
Add your client's name, email, and address. This is usually the person or company who hired you. If you work with the same clients repeatedly, save them as a contact so you never have to re-type their details.
List each service or product you're billing for. Include a description, quantity, and unit price. For example: 'Website design — 40 hours × $75/hr'. Keep descriptions clear so your client understands exactly what they're paying for.
If your jurisdiction requires sales tax, VAT, or GST, add the percentage and the tool calculates the total automatically. Choose from 154 world currencies — the invoice formats the symbol and decimals for you.
Specify when the payment is due — Net 15, Net 30, or on receipt. You can also include your preferred payment method (bank transfer, PayPal, Stripe) and any late fee policies.
Click download to get a clean, print-ready A4 PDF. Attach it to an email, send via your invoicing platform, or hand it over in person. The PDF looks the same on every device and prints perfectly.