Subcontractor Invoice Template
A subcontractor invoice template for billing a main contractor: job reference, the work you completed, and labor and materials on separate lines. Example amounts are illustrative — replace them with your own.
Also used as a sub contractor invoice, subbie invoice, subcontract invoice.
From
Bill to
Items
Custom fields
Add purchase order numbers, project references, or any extra detail that appears on the invoice.
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Invoice
| Invoice # | INV-001 |
| Issued | Oct 8, 2026 |
| Due | Oct 22, 2026 |
Billed to
| Description | Qty | Rate | Amount |
|---|
| Subtotal | $0.00 |
| Tax (0%) | $0.00 |
| Total due | $0.00 |
Notes
Payment due within 14 days. Thank you for your business!
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When to use this template
Use it when you work under another contractor. Their accounts team will want the project name, their order number and your tax details.
Fields to include
- Your business name, address and contact details
- Invoice number, issue date and due date
- Main contractor's project name and purchase order
- Work completed in this period
- Your license, insurance or tax registration number if they require it
Sample subcontractor invoice: what the lines look like
- Electrical first fix, units 4 to 6 (days)5 × $320.00 = $1,600.00
- Cable and containment supplied1 × $615.00 = $615.00
- Agreed variation: extra socket circuits1 × $240.00 = $240.00
- Example total before tax$2,455.00
Practical tips
- Quote their order number on every invoice or it will sit unpaid.
- Invoice on the date their payment cycle expects, often the 25th.
- Attach the signed variation for anything outside the original scope.
Frequently asked questions
How do subcontractors invoice a contractor?
Send an invoice for the period or stage completed, with the project reference and order number, separating labor, materials and agreed variations.
When does a subcontractor get paid?
On the terms in the subcontract. Thirty days from invoice is common, sometimes tied to when the main contractor is paid.
Is this subcontractor invoice template free?
Yes. Fill it in on this page, check the preview and download a print-ready PDF. You don't need an account.
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