Parts and Labor Invoice Template
A parts and labor invoice template that separates what you fitted from the time it took, the way repair customers expect to see a bill. Example amounts are illustrative — replace them with your own.
Also used as a parts and labour invoice, repair bill, materials and labor invoice.
From
Bill to
Items
Custom fields
Add purchase order numbers, project references, or any extra detail that appears on the invoice.
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Invoice
| Invoice # | INV-001 |
| Issued | Oct 8, 2026 |
| Due | Oct 22, 2026 |
Billed to
| Description | Qty | Rate | Amount |
|---|
| Subtotal | $0.00 |
| Tax (0%) | $0.00 |
| Total due | $0.00 |
Notes
Payment due within 14 days. Thank you for your business!
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When to use this template
Use it for repairs and installations of any kind: vehicles, appliances, machinery, plumbing and electrical work.
Fields to include
- Your business name, address and contact details
- Invoice number, issue date and due date
- What was repaired, with model or serial number
- Parts with part numbers and prices
- Labor hours and rate
Sample parts and labor invoice: what the lines look like
- Diagnosis1 × $60.00 = $60.00
- Replacement pump, part no. WP-22101 × $142.00 = $142.00
- Hose clamps and sealant1 × $14.50 = $14.50
- Labor (hours)2.5 × $85.00 = $212.50
- Example total before tax$429.00
Practical tips
- List parts individually; customers trust a bill they can check.
- Note the warranty on parts and on your work.
- Return or offer the old parts if that is customary in your trade.
Frequently asked questions
Should parts and labor be on separate lines?
Yes. Customers want to see both, and in many places parts are taxed while labor is not, or the two are taxed at different rates.
Can I mark up parts?
Yes, a markup on parts is standard practice. Show the price you are charging, not your cost.
Can I reuse this parts and labor invoice for my next job?
Yes. Change the client, the line items and the invoice number and download again. With a free account you can save clients and invoices so you don't retype them.
Create your own parts and labor invoice
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