Sole Trader Invoice Template
A sole trader invoice template in pounds with the details UK sole traders need: your name, address, and VAT number only if you are registered. Example amounts are illustrative — replace them with your own.
Also used as a sole proprietor invoice, UK invoice, self-assessment invoice.
From
Bill to
Items
Custom fields
Add purchase order numbers, project references, or any extra detail that appears on the invoice.
Everything is saved automatically in your browser. Nothing leaves your device.
Invoice
| Invoice # | INV-001 |
| Issued | Oct 8, 2026 |
| Due | Oct 22, 2026 |
Billed to
| Description | Qty | Rate | Amount |
|---|
| Subtotal | $0.00 |
| Tax (0%) | $0.00 |
| Total due | $0.00 |
Notes
Payment due within 14 days. Thank you for your business!
Made with Invoala — free invoice generator · invoala.com
Create a free account to save invoices to your dashboard and email them to clients.
Free · No credit card required
When to use this template
Use it if you are a UK sole trader billing customers or other businesses. It works whether or not you are VAT registered.
Fields to include
- Your business name, address and contact details
- Invoice number, issue date and due date
- Your name and any business name
- An address where legal documents can reach you
- VAT number and VAT amount, if registered
Sample sole trader invoice: what the lines look like
- Garden clearance, one day1 × £220.00 = £220.00
- Green waste disposal1 × £45.00 = £45.00
- Example total before tax£265.00
Practical tips
- If you are not VAT registered, do not show VAT or a VAT number.
- Use a business name only alongside your own name.
- Keep invoices for at least five years after the 31 January deadline for that tax year.
Frequently asked questions
What must a sole trader invoice include in the UK?
A unique number, your name and address, the customer's name and address, the date, a description of what you supplied, and the amount charged. VAT-registered traders add their VAT details.
Can a sole trader charge VAT?
Only once registered for VAT. Registration is compulsory above the turnover threshold and optional below it.
Can I reuse this sole trader invoice for my next job?
Yes. Change the client, the line items and the invoice number and download again. With a free account you can save clients and invoices so you don't retype them.
Create your own sole trader invoice
The template above is already loaded — just fill in your details and download.
Create invoice