Commercial Invoice Template
A commercial invoice template for goods shipped across a border, with the details customs uses to work out duty: values, origin and terms of sale. Example amounts are illustrative — replace them with your own.
Also used as a customs invoice, export invoice, shipping invoice.
From
Bill to
Items
Custom fields
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Invoice
| Invoice # | INV-001 |
| Issued | Oct 8, 2026 |
| Due | Oct 22, 2026 |
Billed to
| Description | Qty | Rate | Amount |
|---|
| Subtotal | $0.00 |
| Tax (0%) | $0.00 |
| Total due | $0.00 |
Notes
Payment due within 14 days. Thank you for your business!
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When to use this template
Use it for international shipments. Carriers and customs offices ask for it with almost every package that is not documents.
Fields to include
- Your business name, address and contact details
- Invoice number, issue date and due date
- Exporter and importer names, addresses and tax IDs
- Country of origin and HS code for each item
- Incoterm (for example DAP or FOB), currency and reason for export
Sample commercial invoice: what the lines look like
- Ceramic mugs, 350 ml, HS 6912.00 (units)300 × $3.20 = $960.00
- Cotton tote bags, HS 4202.92 (units)500 × $1.85 = $925.00
- International freight1 × $310.00 = $310.00
- Example total before tax$2,195.00
Practical tips
- Describe goods in plain words: 'men's cotton t-shirts', not 'apparel' or a product code alone.
- The value must be the price actually paid, even for samples and gifts.
- Print and sign as many copies as the carrier asks for; three is common.
Frequently asked questions
What is a commercial invoice used for?
Customs uses it to identify the goods, value them and charge duty and tax. It is also the bill of sale between exporter and importer.
What is the difference between a commercial invoice and a proforma invoice?
A proforma is sent before the sale to show what it will cost. The commercial invoice records the actual sale and travels with the shipment.
Is this commercial invoice template free?
Yes. Fill it in on this page, check the preview and download a print-ready PDF. You don't need an account.
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