Deposit Invoice Template
A deposit invoice template for asking for part of the price before work begins. It shows the full project value, the deposit due now and the balance. Example amounts are illustrative — replace them with your own.
Also used as a down payment invoice, advance payment invoice, upfront payment invoice.
From
Bill to
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Custom fields
Add purchase order numbers, project references, or any extra detail that appears on the invoice.
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Invoice
| Invoice # | INV-001 |
| Issued | Oct 8, 2026 |
| Due | Oct 22, 2026 |
Billed to
| Description | Qty | Rate | Amount |
|---|
| Subtotal | $0.00 |
| Tax (0%) | $0.00 |
| Total due | $0.00 |
Notes
Payment due within 14 days. Thank you for your business!
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When to use this template
Use it to secure a booking or cover materials before you start: event work, custom orders, building jobs and any project where you carry cost up front.
Fields to include
- Your business name, address and contact details
- Invoice number, issue date and due date
- Total project value
- Deposit amount or percentage due now
- What happens to the deposit if the job is cancelled
Sample deposit invoice: what the lines look like
- Deposit: 30% of kitchen refit ($8,400 total)1 × $2,520.00 = $2,520.00
- Example total before tax$2,520.00
Practical tips
- Say whether the deposit is refundable and until when.
- Reference the quote or contract the deposit belongs to.
- Take the deposit off the final invoice as a clearly labelled line.
Frequently asked questions
How much deposit should I ask for?
Between 20% and 50% is common. Ask for enough to cover materials you must buy and time you must reserve.
How do I show a deposit on the final invoice?
List the full job as usual, then record the deposit as an amount already paid so the balance due is what remains.
Is this deposit invoice template free?
Yes. Fill it in on this page, check the preview and download a print-ready PDF. You don't need an account.
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