Printing Invoice Template
A printing invoice template for print jobs: quantity, stock, size, colors, finishing, proofs and delivery. Example amounts are illustrative — replace them with your own.
Also used as a print shop invoice, print job invoice, signage invoice.
From
Bill to
Items
Custom fields
Add purchase order numbers, project references, or any extra detail that appears on the invoice.
Everything is saved automatically in your browser. Nothing leaves your device.
Invoice
| Invoice # | INV-001 |
| Issued | Oct 8, 2026 |
| Due | Oct 22, 2026 |
Billed to
| Description | Qty | Rate | Amount |
|---|
| Subtotal | $0.00 |
| Tax (0%) | $0.00 |
| Total due | $0.00 |
Notes
Payment due within 14 days. Thank you for your business!
Made with Invoala — free invoice generator · invoala.com
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When to use this template
Use it for print shops, sign makers and promotional product suppliers.
Fields to include
- Your business name, address and contact details
- Invoice number, issue date and due date
- Job name and number
- Quantity, size, stock and finish
- Proof approval date
Sample printing invoice: what the lines look like
- Brochures, A4 tri-fold, 150 gsm gloss (units)2,500 × $0.19 = $475.00
- Design set-up and proof1 × $60.00 = $60.00
- Folding and boxing1 × $45.00 = $45.00
- Delivery1 × $28.00 = $28.00
- Example total before tax$608.00
Practical tips
- Record the approved proof; it settles disputes.
- State overs and unders tolerance.
- Take payment up front from new customers.
Frequently asked questions
What are overs and unders?
Printers may deliver slightly more or fewer than ordered, usually within 5% to 10%, and bill the actual quantity.
Who is responsible for errors in the artwork?
Whoever approved the proof. That is why the approval date belongs on the invoice.
Can I add my logo and tax to this printing invoice?
Yes. Upload a logo, set a tax rate and a discount if you need them, and the totals update as you type. The PDF matches the preview.
Create your own printing invoice
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