Custom Apparel Invoice Template
A custom apparel invoice template for screen printing and embroidery: garments by size, print locations, set-up fees and digitizing. Example amounts are illustrative — replace them with your own.
Also used as a screen printing invoice, embroidery invoice, t-shirt order invoice, custom t-shirt invoice.
From
Bill to
Items
Custom fields
Add purchase order numbers, project references, or any extra detail that appears on the invoice.
Everything is saved automatically in your browser. Nothing leaves your device.
Invoice
| Invoice # | INV-001 |
| Issued | Oct 8, 2026 |
| Due | Oct 22, 2026 |
Billed to
| Description | Qty | Rate | Amount |
|---|
| Subtotal | $0.00 |
| Tax (0%) | $0.00 |
| Total due | $0.00 |
Notes
Payment due within 14 days. Thank you for your business!
Made with Invoala — free invoice generator · invoala.com
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When to use this template
Use it for decorated clothing orders for teams, events and businesses.
Fields to include
- Your business name, address and contact details
- Invoice number, issue date and due date
- Garment style, color and size breakdown
- Decoration method, locations and colors
- Artwork approval and in-hands date
Sample custom apparel invoice: what the lines look like
- T-shirts, 2-color front print (units)72 × $9.50 = $684.00
- Screen set-up (screens)2 × $25.00 = $50.00
- Embroidered polos, left chest (units)24 × $21.00 = $504.00
- Logo digitizing, one-time1 × $45.00 = $45.00
- Example total before tax$1,283.00
Practical tips
- Print the size breakdown.
- One-time fees should be labelled as such.
- Take 50% before ordering blanks.
Frequently asked questions
What is a set-up fee?
The cost of preparing screens for each ink color in a design. It is charged per order because the work is repeated each run.
What is digitizing?
Converting a logo into a stitch file for embroidery. It is paid once and reused on later orders.
Can I reuse this custom apparel invoice for my next job?
Yes. Change the client, the line items and the invoice number and download again. With a free account you can save clients and invoices so you don't retype them.
Create your own custom apparel invoice
The template above is already loaded — just fill in your details and download.
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