Donation Invoice Template
A donation invoice template for non-profits requesting a pledged gift or sponsorship, with your tax-exempt details and what the donor receives. Example amounts are illustrative — replace them with your own.
Also used as a nonprofit invoice, sponsorship invoice, pledge invoice, charity invoice.
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Custom fields
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Invoice
| Invoice # | INV-001 |
| Issued | Oct 8, 2026 |
| Due | Oct 22, 2026 |
Billed to
| Description | Qty | Rate | Amount |
|---|
| Subtotal | $0.00 |
| Tax (0%) | $0.00 |
| Total due | $0.00 |
Notes
Payment due within 14 days. Thank you for your business!
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When to use this template
Use it when a donor or sponsor's finance team needs an invoice to release a pledged payment.
Fields to include
- Your business name, address and contact details
- Invoice number, issue date and due date
- Organisation's tax-exempt number
- Pledge or sponsorship level and date
- Benefits provided in return, with their value
Sample donation invoice: what the lines look like
- Gold sponsorship, annual gala1 × $5,000.00 = $5,000.00
- Program advertisement, full page1 × $750.00 = $750.00
- Example total before tax$5,750.00
Practical tips
- State the value of anything the donor receives; it affects what they can deduct.
- Send an acknowledgment letter after payment.
- Reference the pledge or agreement.
Frequently asked questions
Is a donation invoice the same as a tax receipt?
No. The invoice requests the payment. The receipt or acknowledgment, issued after payment, is what the donor uses for tax.
Are sponsorships tax deductible?
Partly or fully, depending on what the sponsor receives in return. Tell the sponsor the value of the benefits and let their adviser decide.
Can I reuse this donation invoice for my next job?
Yes. Change the client, the line items and the invoice number and download again. With a free account you can save clients and invoices so you don't retype them.
Create your own donation invoice
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