Auto Repair Invoice Template
An auto repair invoice template with the vehicle's VIN and mileage, parts with part numbers, labor hours, shop supplies and warranty terms. Example amounts are illustrative — replace them with your own.
Also used as a mechanic invoice, car repair invoice, auto shop invoice, vehicle repair invoice.
From
Bill to
Items
Custom fields
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Invoice
| Invoice # | INV-001 |
| Issued | Oct 8, 2026 |
| Due | Oct 22, 2026 |
Billed to
| Description | Qty | Rate | Amount |
|---|
| Subtotal | $0.00 |
| Tax (0%) | $0.00 |
| Total due | $0.00 |
Notes
Payment due within 14 days. Thank you for your business!
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When to use this template
Use it for mechanical repairs and servicing at a shop or by a mobile mechanic.
Fields to include
- Your business name, address and contact details
- Invoice number, issue date and due date
- Year, make, model, VIN and odometer reading
- Customer's complaint and the cause found
- Parts used, new or remanufactured
Sample auto repair invoice: what the lines look like
- Front brake pads, ceramic, part no. D12101 × $68.00 = $68.00
- Front rotors2 × $74.00 = $148.00
- Labor: replace front pads and rotors (hours)1.8 × $125.00 = $225.00
- Shop supplies1 × $18.00 = $18.00
- Example total before tax$459.00
Practical tips
- Write complaint, cause and correction for each job; many states require it.
- Offer the old parts back and note that you did.
- Record mileage in and out.
Frequently asked questions
What must an auto repair invoice include?
Rules vary by state, but expect the vehicle details and mileage, an itemized list of parts and labor, whether parts are new or used, and your shop registration number.
What are shop supplies?
Consumables such as cleaners, rags and small hardware, charged as a small flat fee or a capped percentage of labor.
Is this auto repair invoice template free?
Yes. Fill it in on this page, check the preview and download a print-ready PDF. You don't need an account.
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