Wedding Planning Invoice Template
A wedding planning invoice template for full planning, partial planning or day-of coordination, billed in installments up to the date. Example amounts are illustrative — replace them with your own.
Also used as a wedding planner invoice, wedding coordinator invoice, day-of coordinator invoice.
From
Bill to
Items
Custom fields
Add purchase order numbers, project references, or any extra detail that appears on the invoice.
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Invoice
| Invoice # | INV-001 |
| Issued | Oct 8, 2026 |
| Due | Oct 22, 2026 |
Billed to
| Description | Qty | Rate | Amount |
|---|
| Subtotal | $0.00 |
| Tax (0%) | $0.00 |
| Total due | $0.00 |
Notes
Payment due within 14 days. Thank you for your business!
Made with Invoala — free invoice generator · invoala.com
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When to use this template
Use it to bill couples according to the payment schedule in your contract.
Fields to include
- Your business name, address and contact details
- Invoice number, issue date and due date
- Wedding date and venue
- Service level
- Installment number and final due date
Sample wedding planning invoice: what the lines look like
- Full planning package, installment 2 of 41 × $1,750.00 = $1,750.00
- Rehearsal coordination1 × $250.00 = $250.00
- Assistant coordinator, wedding day1 × $300.00 = $300.00
- Example total before tax$2,300.00
Practical tips
- Last installment due 30 days before the wedding.
- List what each service level includes in your contract, not here.
- Bill extra hours beyond the package at a stated rate.
Frequently asked questions
How are wedding planners paid?
A retainer on signing and the balance in installments, finishing about a month before the wedding.
What does day-of coordination cover?
Running the rehearsal and the wedding day to a plan the couple made. It usually starts four to eight weeks before the date.
Can I reuse this wedding planning invoice for my next job?
Yes. Change the client, the line items and the invoice number and download again. With a free account you can save clients and invoices so you don't retype them.
Create your own wedding planning invoice
The template above is already loaded — just fill in your details and download.
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