Translation Invoice Template
A translation invoice template priced per source word, with language pair, word count, rush and minimum fees, and certification. Example amounts are illustrative — replace them with your own.
Also used as a translator invoice, interpreter invoice, localization invoice.
From
Bill to
Items
Custom fields
Add purchase order numbers, project references, or any extra detail that appears on the invoice.
Everything is saved automatically in your browser. Nothing leaves your device.
Invoice
| Invoice # | INV-001 |
| Issued | Oct 8, 2026 |
| Due | Oct 22, 2026 |
Billed to
| Description | Qty | Rate | Amount |
|---|
| Subtotal | $0.00 |
| Tax (0%) | $0.00 |
| Total due | $0.00 |
Notes
Payment due within 14 days. Thank you for your business!
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When to use this template
Use it for document translation, localization, interpreting and certified translations.
Fields to include
- Your business name, address and contact details
- Invoice number, issue date and due date
- Language pair and document names
- Source word count
- Certification or notarization supplied
Sample translation invoice: what the lines look like
- Translation, Spanish to English (source words)6,400 × $0.12 = $768.00
- Certified translation statement1 × $35.00 = $35.00
- Rush surcharge, 24 hours1 × $150.00 = $150.00
- Example total before tax$953.00
Practical tips
- State source or target word count; they differ.
- Apply your minimum fee to tiny jobs.
- Bill interpreting by the hour or half day with a minimum.
Frequently asked questions
Are translations priced on source or target words?
Most often source words, because the count is known before the job starts.
What is a certified translation?
A translation delivered with a signed statement that it is complete and accurate. Immigration and courts often require one.
Can I add my logo and tax to this translation invoice?
Yes. Upload a logo, set a tax rate and a discount if you need them, and the totals update as you type. The PDF matches the preview.
Create your own translation invoice
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