Childcare Invoice Template
A childcare invoice template for weekly or monthly fees per child, with late pickup, meals and registration fees, and your provider ID. Example amounts are illustrative — replace them with your own.
Also used as a daycare invoice, childminder invoice, nursery invoice, preschool invoice.
From
Bill to
Items
Custom fields
Add purchase order numbers, project references, or any extra detail that appears on the invoice.
Everything is saved automatically in your browser. Nothing leaves your device.
Invoice
| Invoice # | INV-001 |
| Issued | Oct 8, 2026 |
| Due | Oct 22, 2026 |
Billed to
| Description | Qty | Rate | Amount |
|---|
| Subtotal | $0.00 |
| Tax (0%) | $0.00 |
| Total due | $0.00 |
Notes
Payment due within 14 days. Thank you for your business!
Made with Invoala — free invoice generator · invoala.com
Create a free account to save invoices to your dashboard and email them to clients.
Free · No credit card required
When to use this template
Use it for home daycares, childminders and small nurseries.
Fields to include
- Your business name, address and contact details
- Invoice number, issue date and due date
- Child's name and care period
- Days or sessions attended
- Provider tax ID for parents' claims
Sample childcare invoice: what the lines look like
- Full-time care, week of 9 June1 × $310.00 = $310.00
- Late pickup (15 minute units)2 × $10.00 = $20.00
- Lunch and snacks (days)5 × $5.00 = $25.00
- Example total before tax$355.00
Practical tips
- Parents need your tax ID to claim childcare credits.
- Bill before the care period.
- Give a yearly statement of fees paid.
Frequently asked questions
What do parents need for a childcare tax credit?
The provider's name, address and tax ID, the child's name, the period and the amount paid.
Are fees due when a child is absent?
Most providers charge to hold the place. State it in your contract.
Can I add my logo and tax to this childcare invoice?
Yes. Upload a logo, set a tax rate and a discount if you need them, and the totals update as you type. The PDF matches the preview.
Create your own childcare invoice
The template above is already loaded — just fill in your details and download.
Create invoice