Catering Invoice Template
A catering invoice template priced per guest, with menu, staff hours, rentals, service charge and the deposit already paid. Example amounts are illustrative — replace them with your own.
Also used as a caterer invoice, catering bill, event catering invoice, catering receipt.
From
Bill to
Items
Custom fields
Add purchase order numbers, project references, or any extra detail that appears on the invoice.
Everything is saved automatically in your browser. Nothing leaves your device.
Invoice
| Invoice # | INV-001 |
| Issued | Oct 8, 2026 |
| Due | Oct 22, 2026 |
Billed to
| Description | Qty | Rate | Amount |
|---|
| Subtotal | $0.00 |
| Tax (0%) | $0.00 |
| Total due | $0.00 |
Notes
Payment due within 14 days. Thank you for your business!
Made with Invoala — free invoice generator · invoala.com
Create a free account to save invoices to your dashboard and email them to clients.
Free · No credit card required
When to use this template
Use it for weddings, corporate lunches and private events, from the deposit request to the final bill.
Fields to include
- Your business name, address and contact details
- Invoice number, issue date and due date
- Event date, venue and guest count
- Menu or package chosen
- Service charge and gratuity policy
Sample catering invoice: what the lines look like
- Buffet dinner, menu B (guests)85 × $42.00 = $3,570.00
- Servers (hours)20 × $32.00 = $640.00
- Linen and china rental1 × $380.00 = $380.00
- Service charge, 18%1 × $826.20 = $826.20
- Example total before tax$5,416.20
Practical tips
- State the final guest count and the date it was confirmed.
- Say whether the service charge is a gratuity for staff.
- Show the deposit as paid and the balance due date before the event.
Frequently asked questions
How do caterers charge?
Mostly per guest for food, plus staff by the hour, rentals, delivery and a service charge. Drop-off orders may be priced per tray.
When is the final catering payment due?
Commonly 7 to 14 days before the event, once the guest count is final. Anything added on the day is billed afterwards.
Can I add my logo and tax to this catering invoice?
Yes. Upload a logo, set a tax rate and a discount if you need them, and the totals update as you type. The PDF matches the preview.
Create your own catering invoice
The template above is already loaded — just fill in your details and download.
Create invoice