Recruiting Invoice Template
A recruiting invoice template for placement fees as a percentage of salary, retained search stages and temporary staff hours. Example amounts are illustrative — replace them with your own.
Also used as a recruitment invoice, staffing invoice, placement fee invoice, headhunter invoice.
From
Bill to
Items
Custom fields
Add purchase order numbers, project references, or any extra detail that appears on the invoice.
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Invoice
| Invoice # | INV-001 |
| Issued | Oct 8, 2026 |
| Due | Oct 22, 2026 |
Billed to
| Description | Qty | Rate | Amount |
|---|
| Subtotal | $0.00 |
| Tax (0%) | $0.00 |
| Total due | $0.00 |
Notes
Payment due within 14 days. Thank you for your business!
Made with Invoala — free invoice generator · invoala.com
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When to use this template
Use it for recruiters and staffing agencies billing employers.
Fields to include
- Your business name, address and contact details
- Invoice number, issue date and due date
- Candidate name, role and start date
- Salary and fee percentage
- Guarantee or rebate period
Sample recruiting invoice: what the lines look like
- Placement fee: 20% of $95,000 base salary, Senior Analyst1 × $19,000.00 = $19,000.00
- Temporary staff: receptionist (hours)76 × $34.00 = $2,584.00
- Example total before tax$21,584.00
Practical tips
- Invoice on the start date and state the guarantee period.
- Show the salary the fee was based on.
- Attach approved timesheets for temps.
Frequently asked questions
When is a placement fee due?
Normally when the candidate starts, payable within 14 to 30 days. The guarantee period runs from the same date.
What is a guarantee period?
A window, often 60 to 90 days, in which you replace the candidate or refund part of the fee if they leave.
Is this recruiting invoice template free?
Yes. Fill it in on this page, check the preview and download a print-ready PDF. You don't need an account.
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