Architecture Invoice Template
An architecture invoice template that bills by phase as a percentage of the fee, with reimbursable expenses and consultants shown. Example amounts are illustrative — replace them with your own.
Also used as a architect invoice, architectural services invoice, design fee invoice.
From
Bill to
Items
Custom fields
Add purchase order numbers, project references, or any extra detail that appears on the invoice.
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Invoice
| Invoice # | INV-001 |
| Issued | Oct 8, 2026 |
| Due | Oct 22, 2026 |
Billed to
| Description | Qty | Rate | Amount |
|---|
| Subtotal | $0.00 |
| Tax (0%) | $0.00 |
| Total due | $0.00 |
Notes
Payment due within 14 days. Thank you for your business!
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When to use this template
Use it for architects billing schematic design through construction administration.
Fields to include
- Your business name, address and contact details
- Invoice number, issue date and due date
- Project name and number
- Phase and percentage complete
- Reimbursables and consultant fees
Sample architecture invoice: what the lines look like
- Design development: this period, 20% of $28,000 phase fee (60% complete to date)1 × $5,600.00 = $5,600.00
- Structural engineer, at cost plus 10%1 × $3,300.00 = $3,300.00
- Printing and permit drawings1 × $186.00 = $186.00
- Example total before tax$9,086.00
Practical tips
- Show fee, percent complete and previously billed for each phase.
- List consultants separately.
- Bill reimbursables monthly.
Frequently asked questions
How do architects bill?
By phase against a fixed fee or a percentage of construction cost, invoicing the share of each phase completed that month.
What are reimbursable expenses?
Costs outside the fee that the client agreed to repay: printing, permit fees, travel and sometimes consultants.
Can I reuse this architecture invoice for my next job?
Yes. Change the client, the line items and the invoice number and download again. With a free account you can save clients and invoices so you don't retype them.
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