Project Management Invoice Template
A project management invoice template for a monthly fee or hours, with the milestones reached and costs managed on the client's behalf. Example amounts are illustrative — replace them with your own.
Also used as a project manager invoice, PM services invoice, program management invoice.
From
Bill to
Items
Custom fields
Add purchase order numbers, project references, or any extra detail that appears on the invoice.
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Invoice
| Invoice # | INV-001 |
| Issued | Oct 8, 2026 |
| Due | Oct 22, 2026 |
Billed to
| Description | Qty | Rate | Amount |
|---|
| Subtotal | $0.00 |
| Tax (0%) | $0.00 |
| Total due | $0.00 |
Notes
Payment due within 14 days. Thank you for your business!
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When to use this template
Use it for freelance project managers and owner's representatives.
Fields to include
- Your business name, address and contact details
- Invoice number, issue date and due date
- Project name and reporting period
- Milestones reached
- Hours or fixed monthly fee
Sample project management invoice: what the lines look like
- Project management, month 4 of 91 × $6,500.00 = $6,500.00
- Additional steering workshops2 × $800.00 = $1,600.00
- Travel, receipts attached1 × $342.00 = $342.00
- Example total before tax$8,442.00
Practical tips
- Send the status report with the invoice.
- Fix the fee per month, not per task.
- Agree expenses policy at the start.
Frequently asked questions
How do freelance project managers charge?
A day rate or a fixed monthly fee for the duration, sometimes with a completion bonus.
What goes on the invoice besides the fee?
The period, the milestones reached and any agreed expenses.
Can I add my logo and tax to this project management invoice?
Yes. Upload a logo, set a tax rate and a discount if you need them, and the totals update as you type. The PDF matches the preview.
Create your own project management invoice
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