Property Management Invoice Template
A property management invoice template for owners: management fee as a share of rent, leasing fee, maintenance coordination and repairs paid on their behalf. Example amounts are illustrative — replace them with your own.
Also used as a property manager invoice, management fee invoice, landlord statement.
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Invoice
| Invoice # | INV-001 |
| Issued | Oct 8, 2026 |
| Due | Oct 22, 2026 |
Billed to
| Description | Qty | Rate | Amount |
|---|
| Subtotal | $0.00 |
| Tax (0%) | $0.00 |
| Total due | $0.00 |
Notes
Payment due within 14 days. Thank you for your business!
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When to use this template
Use it for monthly statements to landlords and for one-off fees such as tenant placement.
Fields to include
- Your business name, address and contact details
- Invoice number, issue date and due date
- Property address and unit
- Rent collected for the period
- Vendor invoices paid on the owner's behalf
Sample property management invoice: what the lines look like
- Management fee: 8% of $2,400 rent collected1 × $192.00 = $192.00
- Leasing fee: new tenancy, unit 2B1 × $1,200.00 = $1,200.00
- Plumber call-out, recharged at cost1 × $165.00 = $165.00
- Example total before tax$1,557.00
Practical tips
- Show the rent figure the fee was calculated on.
- Attach vendor invoices for recharged repairs.
- Separate fees from money held for the owner.
Frequently asked questions
How do property managers charge?
Typically 7% to 10% of collected rent each month, plus a leasing fee for finding a tenant and sometimes a markup on maintenance.
Is the management fee charged on unpaid rent?
Most agreements base it on rent collected, not rent due. Follow your agreement and show the base figure.
Can I reuse this property management invoice for my next job?
Yes. Change the client, the line items and the invoice number and download again. With a free account you can save clients and invoices so you don't retype them.
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