Contractor Invoice
A contractor invoice template for labor and materials. Break out hours, materials, and any deposits so every line is accounted for. Example amounts are illustrative — replace them with your own.
From
Bill to
Items
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Your Company
you@example.com
Invoice
| Invoice # | INV-001 |
| Issued | Aug 27, 2026 |
| Due | Sep 10, 2026 |
Billed to
Client Name
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item description | 1 | $0.00 | $0.00 |
| Subtotal | $0.00 |
| Tax (0%) | $0.00 |
| Total due | $0.00 |
Notes
Payment due within 14 days. Thank you for your business!
Free · No watermark · No credit card required
When to use this template
Use this template for construction, renovation, maintenance, and handyman jobs. Splitting labor from materials makes it easy for clients to verify the work and for you to keep records.
Fields to include
- Contractor and client details
- Job site or project reference
- Labor broken out from materials
- Permits or fees as their own line
- Deposit applied as a credit
Sample line items
- Labor — 2 technicians, 3 days24 × $55.00 = $1320.00
- Materials (receipts attached)1 × $480.00 = $480.00
- Waste disposal fee1 × $60.00 = $60.00
Practical tips
- Attach or reference receipts for materials — it builds trust and helps disputes.
- Reference the job site address so the invoice matches the quote.
- Show any deposit already paid as a credit line.
Frequently asked questions
Should I bill before or after the job?
Many contractors take a deposit before starting and bill the balance on completion. Milestone billing works well for longer projects.
How do I handle change orders?
Send an updated estimate before doing extra work, then reflect the approved changes on the final invoice. Written approval avoids arguments later.
Is my invoice legally binding?
An invoice records an amount due under your agreement. For it to be enforceable, the underlying agreement and terms should be in writing — a template alone isn't a contract.
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