Virtual Assistant Invoice Template
A virtual assistant invoice template for hourly work or monthly retainers, with tasks grouped and unused retainer hours shown. Example amounts are illustrative — replace them with your own.
Also used as a VA invoice, administrative assistant invoice, remote assistant invoice.
From
Bill to
Items
Custom fields
Add purchase order numbers, project references, or any extra detail that appears on the invoice.
Everything is saved automatically in your browser. Nothing leaves your device.
Invoice
| Invoice # | INV-001 |
| Issued | Oct 8, 2026 |
| Due | Oct 22, 2026 |
Billed to
| Description | Qty | Rate | Amount |
|---|
| Subtotal | $0.00 |
| Tax (0%) | $0.00 |
| Total due | $0.00 |
Notes
Payment due within 14 days. Thank you for your business!
Made with Invoala — free invoice generator · invoala.com
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When to use this template
Use it for admin, inbox, calendar, customer support and bookkeeping support done remotely.
Fields to include
- Your business name, address and contact details
- Invoice number, issue date and due date
- Period covered
- Hours by task area
- Retainer hours used and remaining
Sample virtual assistant invoice: what the lines look like
- Retainer: 20 hours, November1 × $700.00 = $700.00
- Additional hours (hours)3.5 × $38.00 = $133.00
- Software subscriptions recharged1 × $29.00 = $29.00
- Example total before tax$862.00
Practical tips
- Attach a time log.
- Say whether unused hours roll over.
- Bill retainers in advance.
Frequently asked questions
How do virtual assistants bill?
Hourly from a time log, or a monthly retainer for a block of hours paid in advance.
Do unused retainer hours roll over?
Only if your agreement says so. Most VAs do not roll hours over, or allow it for one month.
Is this virtual assistant invoice template free?
Yes. Fill it in on this page, check the preview and download a print-ready PDF. You don't need an account.
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