IT Support Invoice Template
An IT support invoice template for managed service fees per user or device, on-site and remote hours, and hardware and licenses resold. Example amounts are illustrative — replace them with your own.
Also used as a IT services invoice, managed services invoice, computer repair invoice, tech support invoice.
From
Bill to
Items
Custom fields
Add purchase order numbers, project references, or any extra detail that appears on the invoice.
Everything is saved automatically in your browser. Nothing leaves your device.
Invoice
| Invoice # | INV-001 |
| Issued | Oct 8, 2026 |
| Due | Oct 22, 2026 |
Billed to
| Description | Qty | Rate | Amount |
|---|
| Subtotal | $0.00 |
| Tax (0%) | $0.00 |
| Total due | $0.00 |
Notes
Payment due within 14 days. Thank you for your business!
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When to use this template
Use it for break-fix call-outs and monthly managed service agreements.
Fields to include
- Your business name, address and contact details
- Invoice number, issue date and due date
- Ticket numbers and dates
- Users or devices covered
- Hardware serial numbers and license terms
Sample IT support invoice: what the lines look like
- Managed IT support, July (users)12 × $85.00 = $1,020.00
- On-site visit: network switch replacement (hours)3 × $140.00 = $420.00
- 24-port managed switch1 × $389.00 = $389.00
- Microsoft 365 Business Standard (licenses)12 × $12.50 = $150.00
- Example total before tax$1,979.00
Practical tips
- Bill the monthly fee in advance and projects in arrears.
- Quote ticket numbers for anything outside the plan.
- Record serial numbers for warranty.
Frequently asked questions
How do managed service providers bill?
A fixed monthly fee per user or per device for support and monitoring, with projects, hardware and licenses added.
What is break-fix?
Paying only when something breaks, at an hourly rate, instead of a monthly plan.
Can I add my logo and tax to this IT support invoice?
Yes. Upload a logo, set a tax rate and a discount if you need them, and the totals update as you type. The PDF matches the preview.
Create your own IT support invoice
The template above is already loaded — just fill in your details and download.
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