Personal Training Invoice Template
A personal training invoice template for session packs and monthly coaching, with sessions used, expiry dates and extras like nutrition plans. Example amounts are illustrative — replace them with your own.
Also used as a personal trainer invoice, fitness trainer invoice, fitness coaching invoice, PT invoice.
From
Bill to
Items
Custom fields
Add purchase order numbers, project references, or any extra detail that appears on the invoice.
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Invoice
| Invoice # | INV-001 |
| Issued | Oct 8, 2026 |
| Due | Oct 22, 2026 |
Billed to
| Description | Qty | Rate | Amount |
|---|
| Subtotal | $0.00 |
| Tax (0%) | $0.00 |
| Total due | $0.00 |
Notes
Payment due within 14 days. Thank you for your business!
Made with Invoala — free invoice generator · invoala.com
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When to use this template
Use it for personal trainers and online coaches billing clients directly.
Fields to include
- Your business name, address and contact details
- Invoice number, issue date and due date
- Package and number of sessions
- Sessions used and expiry date
- Cancellation notice required
Sample personal training invoice: what the lines look like
- 10 session pack, 60 minutes each1 × $700.00 = $700.00
- Custom nutrition plan1 × $120.00 = $120.00
- Online coaching, monthly1 × $180.00 = $180.00
- Example total before tax$1,000.00
Practical tips
- Sell packs paid up front.
- Print the expiry date.
- Track sessions used on every invoice.
Frequently asked questions
Should trainers bill per session or per pack?
Packs paid in advance improve attendance and cash flow. Keep single sessions as a higher-priced option.
What cancellation policy is normal?
Twenty-four hours' notice or the session is charged. Put it on the invoice and in your agreement.
Can I add my logo and tax to this personal training invoice?
Yes. Upload a logo, set a tax rate and a discount if you need them, and the totals update as you type. The PDF matches the preview.
Create your own personal training invoice
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