Public Relations Invoice Template
A public relations invoice template for monthly retainers and projects, with press releases, media outreach and expenses listed. Example amounts are illustrative — replace them with your own.
Also used as a PR invoice, publicist invoice, PR retainer invoice.
From
Bill to
Items
Custom fields
Add purchase order numbers, project references, or any extra detail that appears on the invoice.
Everything is saved automatically in your browser. Nothing leaves your device.
Invoice
| Invoice # | INV-001 |
| Issued | Oct 8, 2026 |
| Due | Oct 22, 2026 |
Billed to
| Description | Qty | Rate | Amount |
|---|
| Subtotal | $0.00 |
| Tax (0%) | $0.00 |
| Total due | $0.00 |
Notes
Payment due within 14 days. Thank you for your business!
Made with Invoala — free invoice generator · invoala.com
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When to use this template
Use it for PR consultants and small agencies.
Fields to include
- Your business name, address and contact details
- Invoice number, issue date and due date
- Service month
- Campaign or project
- Wire and media database costs
Sample public relations invoice: what the lines look like
- PR retainer, March1 × $3,500.00 = $3,500.00
- Press release writing and distribution1 × $650.00 = $650.00
- Newswire fee, at cost1 × $425.00 = $425.00
- Example total before tax$4,575.00
Practical tips
- Send the coverage report with the invoice.
- Invoice the retainer on the 1st, before that month's work.
- Pass wire fees through at cost.
Frequently asked questions
How do PR firms bill?
A monthly retainer for ongoing work, fixed fees for launches and projects, with out-of-pocket costs passed through.
Can PR be billed on results?
Some firms offer pay-per-placement, but most bill for time because coverage cannot be guaranteed.
Can I reuse this public relations invoice for my next job?
Yes. Change the client, the line items and the invoice number and download again. With a free account you can save clients and invoices so you don't retype them.
Create your own public relations invoice
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